August 2023 / RETIREMENT INSIGHTS
Selecting, Evaluating, and Monitoring Investments in DC Plans: A Legal Perspective
In the complex and litigation-prone world defined contribution plans occupy, it is important to underline what the real focal points for fiduciaries should be. Here are three key takeaways derived from the body of legal decisions that have been rendered in this area that can aid fiduciaries in selecting and monitoring investment options and assessing active strategies within their plan lineup:
It’s about the process.
In order to satisfy ERISA prudence standards, a fiduciary needs to make informed decisions. This means that fiduciaries should have a good decision-making process that they consistently follow.
Fiduciaries should focus on the value-for-cost proposition.
Plan fiduciaries are not required to scour the market for the cheapest possible investment options. Rather, fiduciaries should focus on the value-for-cost proposition. This means that fiduciaries have latitude to consider what different investment strategies provide to plan participants, not just cost.
Range of choice and strategies can be appropriate.
Providing building blocks for participants to build prudent and well-diversified portfolios plays an important role in defined contribution plans and may favor a sponsor’s decision to provide a variety of investment options.
Plan sponsors today have unprecedented options available to them when making investment selection decisions for their plans. At the same time, plan sponsors face increasingly complex fiduciary requirements, as well as pressure to provide an optimal plan experience for participants at a reasonable cost. Making investment selection decisions under these conditions can prove challenging.
These challenges are compounded by the fact that defined contribution plans are increasingly the target of class action litigation. Claims are often brought by current or former employee-participants who have been recruited by plaintiff law firms to assert claims on behalf of the plan. Alleged claims are often based on little more than publicly available information about a plan’s investments, and lack the benefit of any insight into the fiduciaries’ selection and oversight process. Nonetheless, the specter of a lawsuit has many fiduciaries reevaluating how they select and monitor their plan investments.
After more than a decade of litigation, a body of decisional law is emerging that can offer plan fiduciaries insights into how courts analyze claims concerning plan investments. This white paper aims to help fiduciaries navigate the waters of plan investment evaluation, selection, and monitoring processes by:
- Decoding the legal standards in recent court decisions that apply to fiduciaries who are responsible for choosing investment options for their plans.
- Identifying some key takeaways from legal authorities that may assist fiduciaries assessing investments for their plan lineup.
- Emphasizing the importance of process as the most important factor in fiduciary decision-making.
Decoding ERISA’s Fiduciary Standards
ERISA holds plan fiduciaries to certain standards of care that the courts regard as the highest standards known to law. Namely:
- Fiduciaries owe a duty of loyalty1 to plan participants and beneficiaries. This means that the fiduciaries must act solely in the interests of the plan’s participants and beneficiaries and for the exclusive purpose of providing benefits and paying only reasonable plan expenses. This standard is often referred to as the “exclusive benefit rule.” Fiduciary decisions must be made with an eye single to the interests of participants. Of course, when it comes to investment selection, ensuring that the plan pays only reasonable expenses can also take into account the total costs of participation to participants—inclusive of investments and plan administration, whether paid for separately or through revenue generated by plan investments.
- Fiduciaries owe a duty of care2 to plan participants and beneficiaries. This means that when the fiduciaries act for the plan, they must act “with the care, skill, prudence, and diligence under the circumstances then prevailing that a prudent man acting in a like capacity and familiar with such matters would use in the conduct of a like character and with like aims.” This standard is known as the “prudent person rule.”
- Fiduciaries also must act consistent with the documents3 that govern the plan and must diversify4 the plan’s investments so as to minimize the risk of investment losses.
When it comes to a plan’s investments, most defined contribution plans are set up so that the participants themselves can decide how to invest their plan accounts. Plans typically make available a range of options from which a participant can construct a diversified portfolio. These options can include a qualified default investment alternative into which a participant’s account will be invested in the absence of participant direction.
Notwithstanding the role of participant-directed investing, plan fiduciaries do have the responsibility to select and to monitor the designated investment alternatives that will be made available to participants. Meeting these responsibilities requires an informed and thorough evaluation, and can include consideration of the particular needs of their plan. Here, the focus is on the inputs to the fiduciary’s decision-making, and not on the investment outcomes achieved. In other words, employing a good investment selection process is a key to meeting fiduciary obligations, while also acting with exclusively participants’ interests in mind.
A good fiduciary investment selection process may include:
- Understanding the documents that govern the plan, which may set forth investment objectives or mandates for the plan. Remember, following the plan documents is a key fiduciary obligation.
- Meeting regularly to discuss and review the plan’s investment options. Again, the focus here is on process. It is important to have a decision-making process that is thorough, consistently applied, and documented.
- Considering key attributes of the investment options (such as performance, expenses, and the spectrum of risks and corresponding trade-offs) when considering available options and monitoring those investments chosen for the plan.
- Accounting for the interests of participants in their retirement income.
Three Key Takeaways Regarding Fiduciary Investment Evaluation, Selection, and Monitoring
Courts are frequently called upon to consider whether a fiduciary’s selection of an investment for the plan was consistent with ERISA’s standards. The cases reflect key takeaways that may be helpful to plan sponsors as they consider the role that active management can play in their plan’s investment lineup.
Key Takeaway 1: Fiduciary prudence focuses on the process by which investments are selected and monitored for the plan, and not on investment outcomes.
ERISA’s prudent person standard is not concerned with results.5 Time and again, courts have said that that test of prudence focuses on the fiduciary’s decision-making process, not on investment outcomes.6 In particular, the fiduciary must give appropriate consideration to the facts and circumstances that are relevant to the particular investment under consideration, and act accordingly.7 Relevant factors may include the sponsor’s purpose in offering the plan, the risk of loss and the opportunity for gain (or other return) associated with the investment being considered, and the role the investment will play in the plan’s investment lineup.
In short, ERISA’s fiduciary prudence standards are satisfied by an informed decision-making process. For this reason, courts are not inclined to hold liable a plan fiduciary who engaged in a reasoned decision-making process and took into account all relevant information in carrying out its fiduciary duties.8 For example, one court recently determined fiduciaries had used appropriate methods of investigation and review of its investment options when they met quarterly and made reasoned decisions, balancing relevant factors such as “historic performance, short-term performance, interests of stability,” and other information available.9 Relevant information can also include the macroeconomic environment at the time of the decision and the long-term investment strategy utilized.10 An informed decision-making process does not require removing investment options “at the first indication of underperformance”—instead, taking a longer-term view and evaluating investments over a “full market cycle” can be appropriate.11 Finally, courts have also approved of plan fiduciaries considering information from third-party consultants when they evaluate and review such third-party recommendations before adopting them.12
Key Takeaway 2: Appropriate evaluation, selection, and monitoring of plan investments requires an understanding of the basis for comparison.
Plan investments cannot be evaluated in a vacuum. Part of a fiduciary’s responsibility in selecting investment options is to consider reasonably available alternatives. In evaluating the available options, the fiduciary needs to understand certain key dimensions of investments, such as investment type (e.g., mutual fund or collective or common trust), asset class, management strategy, and cost. While a broad range of options along each such dimension are available in the market, once an investment has been chosen for a plan, any evaluation of such plan investment should be subject to appropriate comparisons. For instance, critics of active management often base their after-the-fact critique on a comparison between the fees of active and passive investment products. But such comparisons are not apples to apples. Actively managed investment products are typically more expensive than passively managed investment products because they require different levels of services. There are costs associated with active strategies. The courts have recognized this and have rejected claims based exclusively on inapt fee comparisons.13
Similarly, fiduciaries who choose mutual funds for their plans may have the option of selecting share classes that make available a portion of revenue that can be used to fund plan administration. Upon proper consideration, a fiduciary may determine that the fees associated with such share class are reasonable and in the best interest of participants in light of the total cost to participants. When evaluating such investments options, however, it would be inapt to compare the fees of such a share class with the fees of a share class that does not pay any revenue to fund plan administration.
Moreover, courts have consistently recognized that fees are just one dimension to a plan’s investments and should not alone be the basis upon which an investment selection decision is judged. For example, some courts have considered the availability of cheaper options to be “beside the point” because nothing in ERISA requires every fiduciary to “scour the market” for the cheapest possible funds.14 Not only do plan fiduciaries have latitude to value investment features other than price, they are required to do so.15 This is consistent with any common sense approach to purchasing. For instance, no professional would advise a person who is looking to buy a house or a car to only consider the listing or sticker price.
Instead, courts have observed that assessing and evaluating investment options requires considering, in addition to fees, the investment strategy and risk of the investment options. For example, courts have rejected comparisons between investment options with “different aims, different risks, and different potential rewards” as apples and oranges and “not a way to show that one is better or worse than the other.”16 Similarly, while it is possible that an index fund could serve as a suitable comparison to an actively managed fund,17 some courts have rejected comparisons between actively managed and passively managed funds as unsuitable because of their dissimilar investment approaches.18 Lastly, it is important to note that the selection of passive investments does not insulate a fiduciary from their duties of loyalty and care under ERISA. Recent court cases alleging abuses in cases where passive investments were used affirm the importance of a fiduciary using the same level of diligence with respect to passive investments, and that ERISA does not take sides with respect to the use of active or passive strategies.19 It is critical for fiduciaries to act in the best interest of their participants, which may take into consideration the profiles of their particular participant base, which can certainly vary from plan to plan. But it is equally critical that fiduciaries avoid actions designed only to avoid their own risk of exposure, as such actions that are not made with an eye single to the interests of participants.
Key Takeaway 3: Providing building blocks for participants to build prudent and well-diversified portfolios plays an important role in defined contribution plans and may favor a sponsor’s decision to provide a variety of investment options, including active and passive strategies.
ERISA does not require fiduciaries to pick any particular mix of investments for their plans. To the contrary, the law gives plan fiduciaries leeway to choose the options that make the most sense for their particular plans.24 After all, every plan is different, and there is no one-size-fits-all approach to selecting plan investments. In fact, courts have said that plan fiduciaries are entitled to—and indeed should—consider their plan’s unique attributes in selecting investments. For example, factors such as the age and level of sophistication of employees participating in the plan may bear on the fiduciary’s evaluation of investment options available in the marketplace.25
However, nothing in ERISA “forbids plan sponsors to allow participants to make their own choice.”26 Defined contribution plans are unique in that they are designed to allow participants to direct their own investments. Giving participants sufficient variety of options can go a long way toward putting participants in the driver’s seat of their retirement savings. Consistent with the role that participant choice plays in defined contribution plans, courts have acknowledged that fiduciaries may appropriately provide plan participants with an array of options, including actively managed funds, as a plan that offers a variety of options “has left choice to the people who have the most interest in the outcome.”27
Of course, participants’ ability to choose the investments in their account does not excuse imprudent fiduciary decisions.28 However, participant choice plays an important role under ERISA’s safe harbor provision in § 404(c), as the protections of the safe harbor are only available if a broad range of investment options are offered to participants, among other conditions. Courts have recognized that the safe harbor encourages sponsors to allow choice to participants in defined contribution plans29, and that in making plan decisions, fiduciaries will be faced with “difficult tradeoffs, and courts must give due regard to the range of reasonable judgments a fiduciary may make based on her experience and expertise.”30
To sum up, the fiduciary standards and key takeaways previously discussed do not mandate any particular investment lineup. Indeed, courts have recognized the role that different management strategies can play in a plan lineup that provides participants with a broad range of choice. Rather than mandate certain types of investment options for plans, courts instead focus largely on the decision-making process in which the fiduciaries engaged when making and monitoring investment selections for their plans, and whether the fiduciaries were focused on the best interests of participants. The selection of certain investment strategies or plan features based on a deliberative process and participant-centric considerations is entirely appropriate and consistent with ERISA’s fiduciary standards.
ALISON V. DOUGLASS, Esq. Partner, Goodwin LLP
Alison Douglass is a partner in Goodwin’s ERISA Litigation practices. Ms. Douglass represents clients in a wide array of complex commercial litigation, with a focus on financial services and products and class action litigation. She has been named a “Rising Star” by Law & Politics and Boston magazine and has been recognized by The Legal 500. She has also been ranked by Chambers USA: America’s Leading Lawyers for Business as a nationwide “Recognised Practitioner” in ERISA Litigation.
Ms. Douglass’s work includes representation of numerous financial service providers regarding the discharge of ERISA and other fiduciary duties. Currently, she is representing some of the largest financial institutions in so-called excessive fee ERISA litigation. She also represents clients in all phases of litigation, including pre-litigation counseling and trial and appellate matters in federal courts across the country and in regulatory investigations and governmental proceedings, including before the U.S. Department of Labor and the SEC.
CHRISTINA HENNECKEN, Esq. Associate, Goodwin LLP
Christina Hennecken is an associate in Goodwin Procter’s Complex Litigation & Dispute Resolution, ERISA Litigation and Consumer Financial Services Litigation practices. Ms. Hennecken represents financial institutions in class actions, government enforcement proceedings, and complex civil litigation in a wide range of areas, including the Employee Retirement Income Security Act, the Consumer Financial Protection Act, the Telephone Consumer Protection Act, and the Servicemembers Civil Relief Act.
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This paper is sponsored by T. Rowe Price Associates, Inc. Contents of this paper are for informational purposes only and not for the purpose of providing legal advice. The analysis and conclusions are solely those of the authors.